Data Sharing and Handling Guidelines

Data Sharing and Handling Guidelines

ID Numbercheckedchecked
Social security numbercancelCRES, SlashtmpcancelcancelOnbase, TechSelect CDI service
Assignment gradecheckedcancelcheckedCanvas, Onbase, TechSelect CDI Service
Course gradecheckedcancelcheckedCanvas, Onbase, TechSelect CDI Service
Home addresscheckedcancelcheckedOnbase, TechSelect CDI Service
Phone NumbercheckedcancelcheckedOnbase, TechSelect CDI Service
Advising notes (classes, schedules)checkedcancelcheckedAdRx, Onbase, TechSelect CDI Service
Advising notes (regarding personal health information student has shared through email or in conversation)cancelCRES, SlashtmpcancelcancelAdRx, Onbase, TechSelect CDI Service
Credit card numbercancelcancelcancelYou may not store this information
Driver's license numbercancelcancelcancelYou may not store this information
IU Student/Staff informationSend through IU email to IU addressesNon-email solutionStore on IU-encripted local hard drive
*
Store on IUBox
**
Store on other IU Systems
* H and G drives cannot be used to store confidential data .
** For more information about IU box, see https://kb.iu.edu/d/bfpj. Do not sync IU Box folders containing confidential data. DropBox and iCloud cannot be used for IU information.

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