Data Sharing and Handling Guidelines
ID Number | |||||
Social security number | CRES, Slashtmp | Onbase, TechSelect CDI service | |||
Assignment grade | Canvas, Onbase, TechSelect CDI Service | ||||
Course grade | Canvas, Onbase, TechSelect CDI Service | ||||
Home address | Onbase, TechSelect CDI Service | ||||
Phone Number | Onbase, TechSelect CDI Service | ||||
Advising notes (classes, schedules) | AdRx, Onbase, TechSelect CDI Service | ||||
Advising notes (regarding personal health information student has shared through email or in conversation) | CRES, Slashtmp | AdRx, Onbase, TechSelect CDI Service | |||
Credit card number | You may not store this information | ||||
Driver's license number | You may not store this information | ||||
IU Student/Staff information | Send through IU email to IU addresses | Non-email solution | Store on IU-encripted local hard drive * | Store on IUBox ** | Store on other IU Systems |
** For more information about IU box, see https://kb.iu.edu/d/bfpj. Do not sync IU Box folders containing confidential data. DropBox and iCloud cannot be used for IU information.
- For Data Protection and Privacy Tutorial, go to https://iu.instructure.com/courses/1556552.
- For information about transmitting confidential data, CRES, and Slashtmp, see https://kb.iu.edu/d/aktv.
- AdRx is available at https://one.iu.edu.
- Contact techserv@iupui.edu for access to TechSelect or Tiea Julian for access to OnBase.
- For more information, check IU Data Sharing and Handling tool: https://datamanagement.iu.edu/tools/dsh.html.