Promotion & Tenure Deadlines

Promotion & Tenure Deadlines

TENTATIVE Deadlines for Promotion and Tenure 2018-19 (School level deadlines)

Faculty candidates submit dossiers for promotion and/or tenure to their department/school. As deadlines vary from one academic unit to another, faculty should contact their department/school directly for submission deadlines.

For campus level review, units/schools need to submit an electronic copy dossier (original hard copy dossier retained at school level) for each candidate no later than Friday, October 26, 2018 to the Dean of the Faculties via Faculty Appointments and Advancement (FAA).

If extenuating circumstances exist, a request for a time extension should be sent by Friday, September 21, 2018 to the Assistant Dean of the Faculties for approval. Within one week of the extension being approved, the following information for each candidate must be sent electronically to

  • First, Middle and Last name;
  • University ID Number;
  • Area of Excellence;
  • Type of Review (promotion, tenure or both); and
  • Title Sought (does not apply to tenure only candidates).

Under no circumstances will the deadline extend beyond Wednesday, November 21, 2018. Dossiers submitted late (i.e., after November 22, 2017) or not submitted in accord with the guidelines set forth by the Dean of the Faculties may be returned and consideration deferred until the following year.

 Here is an overview of the promotion and/or tenure review year at IUPUI:


Time Frame

Candidates prepare dossiers

No later than spring of 5th year

Department chair submits Promotion & Tenure intent form (See school guidelines, p.21) to Associate Dean for Faculty Affairs

May 1, 2018

Department chair sends requests for external reviews

June 1, 2018

Candidates submit dossiers to primary unit

Based on school/unit process: In the School of Medicine, dossiers are due in the departments by late May or early June; in other schools, they are due in early August. Check with your department/school for exact dates. (Liberal Arts recommends – August 1 to departments)

Department submits dossier to School Committee

Due in Dean’s Office, CA 441  - Friday, August 31, 2018

School committee recommendations  - negative letters to be submitted to Dean/ Requests for extensions due to FAA

Friday, September 21, 2018

School committee sends all recommendations – final letters submitted to Dean

Friday, September 28, 2018

Dean recommendations letters due

Friday, October 12, 2018

Schools submit dossiers FAA

The last Friday of October (October 26, 2018)                            

Campus committee reviews and evaluates all dossiers

December, January and February – sometimes into early March

Campus committee recommendations are forwarded to the Chief Academic Officer

Immediately following campus committee reviews; early March

Chief Academic Officer reviews cases, completes an independent evaluation and forwards recommendations to the Chancellor


Chancellor reviews cases and confers with the
IU and Purdue Presidents on the joint recommendations that are forwarded to the respective Boards of Trustees

Late March

Action by the Boards of Trustees


Promotion takes effect

July 1 (12 month faculty) or August 1 (10 month faculty) to coincide with start of academic year

Tenure takes effect

July 1 of the following academic year





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