Faculty candidates submit dossiers for promotion and/or tenure to their department/school. As deadlines vary from one academic unit to another, faculty should contact their department/school directly for submission deadlines.
For campus level review, units/schools need to submit an electronic copy dossier (original hard copy dossier retained at school level) for each candidate no later than Friday, October 26, 2018 to the Dean of the Faculties via Faculty Appointments and Advancement (FAA).
If extenuating circumstances exist, a request for a time extension should be sent by Friday, September 21, 2018 to the Assistant Dean of the Faculties for approval. Within one week of the extension being approved, the following information for each candidate must be sent electronically to acadhr@iupui.edu:
- First, Middle and Last name;
- University ID Number;
- Area of Excellence;
- Type of Review (promotion, tenure or both); and
- Title Sought (does not apply to tenure only candidates).
Under no circumstances will the deadline extend beyond Wednesday, November 21, 2018. Dossiers submitted late (i.e., after November 22, 2017) or not submitted in accord with the guidelines set forth by the Dean of the Faculties may be returned and consideration deferred until the following year.
Here is an overview of the promotion and/or tenure review year at IUPUI:
Activity | Time Frame |
Candidates prepare dossiers | No later than spring of 5th year |
Department chair submits Promotion & Tenure intent form (See school guidelines, p.21) to Associate Dean for Faculty Affairs | May 1, 2018 |
Department chair sends requests for external reviews | June 1, 2018 |
Candidates submit dossiers to primary unit | Based on school/unit process: In the School of Medicine, dossiers are due in the departments by late May or early June; in other schools, they are due in early August. Check with your department/school for exact dates. (Liberal Arts recommends – August 1 to departments) |
Department submits dossier to School Committee | Due in Dean’s Office, CA 441 - Friday, August 31, 2018 |
School committee recommendations - negative letters to be submitted to Dean/ Requests for extensions due to FAA | Friday, September 21, 2018 |
School committee sends all recommendations – final letters submitted to Dean | Friday, September 28, 2018 |
Dean recommendations letters due | Friday, October 12, 2018 |
Schools submit dossiers FAA | The last Friday of October (October 26, 2018) |
Campus committee reviews and evaluates all dossiers | December, January and February – sometimes into early March |
Campus committee recommendations are forwarded to the Chief Academic Officer | Immediately following campus committee reviews; early March |
Chief Academic Officer reviews cases, completes an independent evaluation and forwards recommendations to the Chancellor | Mid-March |
Chancellor reviews cases and confers with the | Late March |
Action by the Boards of Trustees | Mid-April |
Promotion takes effect | July 1 (12 month faculty) or August 1 (10 month faculty) to coincide with start of academic year |
Tenure takes effect | July 1 of the following academic year |
