The IUPUI School of Liberal Arts is pleased to welcome you as a member of its associate faculty. We appreciate the experience, skills and dedication you bring to this position. We offer this handbook as a guide to the many policies, procedures and resources with which you need to be familiar. We hope that it will support you in the important work you do.
Hiring Conditions: Associate faculty teaching assignments are contingent upon enrollment and full-time faculty scheduling needs. Associate faculty can teach no more than 9 credit hours per semester in the IU system.
Salary: For the 2017/2018 school year, the associate faculty pay rate is $900 per credit hour taught. Senior Associate Faculty is $990 per credit hour taught.
Payroll: Associate faculty are paid monthly, on the last day of the month, for a total of five payments per semester. If the last day of the month falls on a weekend or holiday, payday is the Friday before the last day of the month. You MUST set up a direct deposit to a bank account. Go thorough “ONE” to set up this direct deposit. In ONE, search for “Employee Center” and go to “Payroll & Tax.” Here, you can set up both your direct deposit information and your tax withholding deductions.
FERPA: The Federal government requires the University to comply with FERPA, the Family Educational Rights and Privacy Act. New faculty members must complete the FERPA tutorial at http://registrar.iupui.edu/ferpa/ferpa-tutorial.html , which presents basic information followed by a short quiz. All of the questions must be answered correctly to “pass.” However, if you do answer incorrectly, you will be allowed to see the correct answer and change your response. When you receive confirmation of having taken the FERPA tutorial, please forward it to your department chair or program director.
Network ID and University ID: If you are new to the Indiana University system, you will need to obtain a Network ID and a University ID. Your Network ID (or username) is the part of your email address before the @. It will be assigned to you by the university and will be available 2-3 weeks after all payroll forms have been submitted. Your University ID (also called a Principal ID) will also be assigned; it is a 10-digit number that will be on your Jagtag/Crimson Card. Your department or program will communicate with you about how to obtain and access these IDs. Even if you would rather not use an iupui.edu email account, you do need to have both these IDs in order to turn in grades.
The School of Liberal Arts adds $270 per semester to each associate faculty member’s pay towards the cost of a parking permit. Once you have your network ID and are active in the IU computer system, you can purchase a parking permit online search for “parking permit” in ONE. Parking permit designations, space distribution, and lot/garage designations may change from semester to semester, so make sure to familiarize yourself with the current options for parking. You can also find helpful information on the Parking Services website about motorist assistance, “Safewalk” escort services, and campus shuttles. Those with a state-issued handicap license plate or tags are eligible for an IUPUI handicap-parking permit, which may be used in any lot. Applications are available at the Parking Services office (inside the garage at 1004 W Vermont St.)
Crimson Card: https://crimsoncard.iu.edu/about/index.html
IUPUI’s student/faculty/staff ID card, called a “Jagtag” is changing to a “Crimson Card”, is available to associate faculty for $25.00. If you have a Jagtag, you may continue to use it through this coming academic year. All Jagtag’s will expire on June 30, 2018. You are not required to have a Crimson Card as an associate faculty member, but you do need it to check items out from the library. In addition, it offers quite a few benefits and discounts at area restaurants, museums, sporting events, and shops. See the complete list of “Deals and Discounts” on the Crimson Card site. In order to get your Crimson Card as a new IUPUI employee, you will need to have an “active” status in the IU computer system. Your status is active once all new hire paperwork has been completed, submitted and approved, and you have received a University ID number. You can check your faculty status online on the Crimson Card site (click “Check Employee Status”). Once your status is “active”, bring a photo ID to the Crimson Card Office located in the IUPUI Campus Center, Suite 217 to get your Crimson Card.
University policy mandates that an instructor create a detailed syllabus for each section he or she is teaching. A course syllabus can be considered a contract between the instructor and the students. A detailed course syllabus, made available on the first day of class, gives students an immediate sense of what the course will cover, what work is expected of them, and how their performance will be evaluated. Furthermore, a well-prepared course syllabus shows students that you take your teaching seriously.
Many programs and departments require an electronic copy of your syllabus to be provided in an Canvas faculty resource site; check with your department chair or program director about your area’s requirement.
In addition, your department or program may provide sample syllabi or templates for your specific course(s).
Principles of Undergraduate Learning:
The Principles of Undergraduate Learning (PULs) are the essential ingredients of the undergraduate educational experience at IUPUI. These principles not only form a conceptual framework for all students' general education but also permeate the curriculum in the major field of study as well. The faculty in a student’s major field of study determine more specific expectations for IUPUI’s graduates. Together, these expectations speak to what graduates of IUPUI will know and what they will be able to do upon completion of their degree. The PULs are categorized as follows:
The following wording MUST appear on all SLA syllabi:
Please refer to the IUPUI Student Code of Conduct for information regarding penalties and procedures in cases of academic misconduct: cheating, plagiarism, etc. Instructors may augment this statement by specifying penalties that may be applied in cases of academic misconduct in their course.
Administrative Withdrawal is a policy administered through the Office of the Registrar and handled through the FLAGS system (see below). The FLAGS system roster will appear in Canvas and ONE at the beginning of the semester, and it is through the FLAGS system that administrative withdrawal occurs. The Administrative Withdrawal Policy is effective for all students enrolled in undergraduate level courses that are at least 6 weeks in duration. Students who miss more than 50% of an undergraduate course meetings and/or required activities during the first 25% of the course duration may be administratively withdrawn from that course unless documentation of contact with their course instructor, academic unit or academic advisor is provided.
Rosters are sent out by the athletic program once or twice a semester to check on attendance, grades, and participation of its scholarship athletes. Each athlete has given permissions for these forms to be completed. Instructors need to fill these out and return them as quickly as possible after receiving them. If you have questions about handling these rosters, see your course coordinator, program director, or department chair.
It is important that all faculty provide the Registrar with feedback on student attendance/performance in their classes through the online Student Performance Roster as part of the FLAGS System. The FLAGS (Fostering Learning, Achievement, and Graduation Success) System, designed to increase student retention and 4-year graduation rates, is a kind of early-warning system to alert the Registrar to students who are not attending class or are otherwise in danger of failing. You can access the FLAGS roster(s) for your course(s) through Canvas under SIS Grade Roster or through ONE Faculty Center. Feedback from the faculty using these FLAG rosters allows for quick and intentional intervention with those students who may need assistance; as a result, the campus recommends updating this roster frequently.
From time to time, students run into trouble at the end of the semester when circumstances prevent them from completing a course on time. The Registrar’s page at http://registrar.iupui.edu/incomp.html indicates considerations for awarding an incomplete.
Instructors giving an incomplete must do the following:
Give the student an “I” on the official grade report.
This form filled out by instructor, printed, and signed by the student.
On the form, record what work has been finished and what work remains, along with the assignment grades the student has received so far. Instructors can also indicate on this form any other conditions they expect the student to meet.
Give a copy to your department chair or program director and a copy to the SLA- Office of Student Affairs, CA 401.
Choose a realistic date for completion of the work. Students may be offered up to one year to finish the course, but instructors are under no obligation to allow that much time; usually an earlier deadline is appropriate.
Plan to work with the student while he or she is completing the course requirements
Give the student a reliable means of contacting you, which may mean giving a home phone number or address (especially if you do not plan to return to IUPUI).
The instructor is responsible for the grade even if he or she leaves IUPUI.
Behavioral Consultation Team:
Occasionally instructors may have a student whose actions make the instructor and/or other students concerned for their safety. If this occurs, instructors need to notify their department chair, program director, or course coordinator and follow the Disruptive Student Policy. All such instances must be taken very seriously and carefully documented. One of the services provided at IUPUI to deal with these issues is the Behavioral Consultation Team (BCT). The BCT is a campus-wide team that provides consultation, makes recommendations for action, and coordinates campus resources in response to reports of disruptive or concerning behavior displayed by students, staff, or faculty.
Examples of such behavior include:
Behavior that appears to be dangerous or threatening to the person exhibiting the behavior or to others
Bizarre or strange behavior, such as acting out of touch with reality
Angry, hostile, or abusive behavior
Other behavior that is inappropriate, worrisome, or disruptive
*All concerns requiring immediate attention (criminal, violent, threatening, or imminent suicidal behavior) should be directed to the University Police at (317) 274-5555.
Individuals wishing to contact the BCT should call (317) 274-4431 and ask to speak with the Chair (Assistant Dean of Students) or Vice-Chair (Director of Student Rights and Responsibilities) of the BCT.
Additional information and a Concerned Person Referral Form can also be found at: http://bct.iupui.edu.
Associate Faculty Office Suite:
Office space for SLA Associate Faculty is located in CA 313. These are cubicle workspaces with a computer, desk, and access to shared photocopier, printer and office supplies. Email firstname.lastname@example.org to request an office space.
Please provide the following information:
Course(s) you are teaching (with days and times)
Days and times requested in CA 313
Would you like a file cabinet drawer? (All are locked with keys.)
Would you like a mailbox? (Necessary if you do not have a mailbox in the office of your department or program.)
You will receive a door code for accessing CA 313 in the evenings or weekends, and you can pick up supplies for your classroom, your class preparation and grading, including such items as pens, pencils, highlighters, dry-erase markers or chalk, post-it notes, legal pads and folders.
Copying and Printing:
You will receive a copier code from the administrative support team in CA344 or email email@example.com.
Your copier code will work on the copier in CA 313 plus another copier, depending on your department.
English - the English Dept. copier CA 512
Economics - the Economics Dept. copier in CA 516
Philosophy - the Philosophy Dept. copier in CA 333
Sociology - the Sociology Dept. copier in CA 303
World Languages and Cultures - the WLAC Dept. copier in CA 545
Everyone else - either of the two SLA copiers in CA 512
List-serves and e-newsletters:
Most departments and programs have at least one list-serve for communicating information to faculty. In addition, IUPUI sends out helpful information in the form of e-newsletters and other mass email communications.
To make sure you receive these communications, check with firstname.lastname@example.org about list-serves and group email lists to which you should be added.
At IUPUI, we understand the gravity of the situation regarding lack of health insurance and other benefits for part-time employees. While our long-term goal is for IU to allow health and dental benefits through the University for associate faculty, the Indiana public exchange is currently available at: http://www.healthinsurance.org/indiana-state-health-insurance-exchange/
In addition to regularly scheduled course meeting times, associate faculty members are expected to hold regular office hours, at least one hour per week for each 3-credit course taught. There is a small conference room inside CA 313 that you can use for private student consultations. Conversations with students are subject to FERPA guidelines; therefore, do NOT hold office hours in public locations such as the Campus Center or Starbucks. Office hours should be stated in your syllabus. In addition, please indicate in your syllabus how you want students to contact you (IUPUI email address or through Canvas) Associate faculty members are expected to respond to student messages in a timely manner.
University Information Technology Services:http://uits.iu.edu/
University Information Technology Services (UITS) provides assistance with setting up and managing your University accounts and classroom technology issues and also offers tutorials and training classes on many software systems. The UITS Support Center (http://uits.iu.edu/) addresses general questions or problems concerning technology. In addition, Knowledge Base (http://kb.iu.edu/) is an award-winning database of thousands of answers to questions about computing; it is available to faculty, staff and students.
If you need further assistance, contact the individuals listed below:
Software (including email issues): Bill Stuckey (email@example.com) 274-2978
Hardware (including copiers & printers): Joy Kramer (firstname.lastname@example.org) 274-4790
If you are in the classroom and need immediate technology help, call Classroom Technology Support at (317) 274-8400.
Center for Teaching and Learning: http://ctl.iupui.edu/
The IUPUI Center for Teaching and Learning (CTL) was established in 1995 as a partnership among Academic Affairs, UITS, and the University Library. The mission of the CTL is to advance teaching excellence at IUPUI while supporting faculty through a collaborative approach that celebrates and embraces the diversity of our urban research university. The CTL offers a wide array of programs, events, and services that foster innovation and translation of educational research into practice. Visit the CTL’s website for more information, and see http://ctl.iupui.edu/Resources for many practical teaching suggestions.
Learning Management Systems:
IU provisioned all courses and enrollments in Canvas. Canvas is the only learning management system used by the University at this time. You can find out more about Canvas and create a practice course at http://next.iu.edu/canvas-platform/index.php.
All School of Liberal Arts faculty members are required to have their students complete evaluation forms at the end of each semester. Course evaluations are electronic and will appear in your Canvas site on the dates stipulated. Evaluations will close on the last day of regular classes and are not available during final exam week.
As is currently the case in many U.S. colleges and universities, IUPUI has a burgeoning international student enrollment. In addition, IUPUI is known as a military-friendly school and has a significant contingent of first-generation, returning, and other non-traditional students. These circumstances significantly increase the diversity of IUPUI’s student body and provide all members of the IUPUI community with the opportunity to increase awareness and understanding of those whose backgrounds, beliefs, and expectations are different from our own. Such diversity can provide associate faculty with ‘teachable moments’ in the classroom, but also may require some flexibility from faculty members.
Please take a few minutes to familiarize yourself with these responses. Emergency evacuation maps and procedures are posted on each floor of every campus building at the elevators. It is critical that you learn where the exits in your building are located. In the event of a fire, please exit via the stairs and not the elevators. Campus-wide tornado drills are conducted each spring, and compliance is mandatory. To receive emergency alerts via the IU U-Notify system by email, text and/or voice mail, go to: http://protect.iu.edu/emergency/iunotif
IUPUI does not normally close during adverse weather conditions, although there will be times when certain employees cannot travel to work, may arrive late or may need to leave early. Associate faculty are expected to use their best judgment when traveling to or from work and should not endanger themselves or ignore the statements of local officials. Class cancellations and campus closures will be reported in the local news media and announced via the IU U-Notify system.
If you have a personal emergency, are ill, or otherwise cannot get to class when IUPUI classes have not been officially cancelled, you must contact your department chair or program director as soon as possible, as well a department or program staff member so that a note can be placed on your classroom door. You should also post an Announcement on Canvas and send a message through Canvas to your class roster.
IUPUI offers many resources to help students thrive academically and personally. It is important that you make yourself aware of these resources so that you can council students as appropriate. Sometimes a suggestion from a trusted teacher can make the difference for a student who is struggling academically or emotionally.
University Writing Center:http://liberalarts.iupui.edu/uwc/
The University Writing Center (UWC) is a service available to all IUPUI students, both graduate and undergraduate. Students work one-on-one with consultants (faculty and specially trained students) to improve their writing process and receive constructive feedback on their assignments. The UWC has locations in Cavanaugh and the University Library. Students may schedule up to three 45-minute appointments a week at (317) 274-2049 or https://iupui.mywconline.com; walk-in appointments are also possible depending on consultant availability.
University Speakers Lab:http://liberalarts.iupui.edu/speakers/
The IUPUI Speaker’s Lab is an on-campus resource available to help students with speeches and presentations. Mentors can assist students with aspects such as understanding assignments and requirements, brainstorming for topics and main points, developing visual aids and PowerPoints or Prezis, polishing gestures and speech delivery, and reducing speech anxiety. Call (317-278-7940) or visit (CA001) the Speakers Lab to set up an appointment.
Bepko Learning Center:http://blc.uc.iupui.edu/
The Bepko Learning Center offers academic mentoring, tutorial support, and online podcasts to assist students in making the most of their educational experience at IUPUI.
Adaptive Educational Services:http://aes.iupui.edu/
Adaptive Educational Services (AES) coordinates work with students with disabilities in accordance with the 2009 American with Disabilities Act. Their offices are on the first floor of Taylor Hall. Students who have confirmed disabilities need to be registered with AES before they can receive accommodations. Once registered, the student can expect AES to send notification to professors, asking for appropriate accommodations. These accommodations might take the form of a signer in the classroom for a deaf student, a note taker in the class, handouts with larger print, having additional time for tests, or other accommodations. If a student requires additional time on a test, AES will contact you to arrange for the student to take the test in the AES office.
The Student Advocate guides students in resolving educational, personal, and other barriers toward successful completion of their academic goals, links students with appropriate university and community resources, and collaborates with faculty and staff to assist with addressing student concerns. The Student Advocate Office is located in the Campus Center, Suite 350; students can schedule an appointment online or call (317) 274-4431.