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IU School of Liberal Arts

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School of Liberal Arts Faculty Guide

Liberal Arts Dean's Staff and Academic Units

For a complete list of the Dean's Staff and Academic Units within the School of Liberal Arts, visit the Dean's Staff & Academic Units pages.

Due Dates & Deadlines for Academic Year 2013 - 2014

For the most current information on events and deadlines please check the online Dean's Administrative Calendar

Emergency Procedures

New Faculty Resources

  • New Faculty Orientation
    Tuesday, August 13 11:30 AM - 1:00 PM
    CA 438, Lunch provided, please RSVP to Candice Smith (274-8305) no later than August 12, 2013 at noon.
  • IUPUI New Faculty Welcome (Click here to register) will immediately follow:
    When: Tuesday, August 13, 2013 | 1:30 PM-04:30 PM
    Where: Campus Center 450
    An event designed specifically for you, the New Faculty Welcome, affords new faculty members the opportunity to hear from Chancellor Charles Bantz, Executive Vice Chancellor Nasser Paydar, and others as they share with you their hopes as you embark on your career at IUPUI. Additional details will be forthcoming.
  • Campus Maps
  • Human Resources
  • University Information Technology Services, UITS
  • Accounts/Passwords
  • Email
  • Internet, Phone, and much more...
  • JagTag - University ID
  • Center for Teaching and Learning - Associate Faculty Fall Forum - If you are a part-time faculty member, whether new or returning, you are invited to attend this special event designed to support you in your teaching role at IUPUI. Get ready for the next semester, meet other associate faculty, and participate in the following interactive sessions: Teaching with Oncourse, Using Classroom Technology, Designing an Effective Course Syllabus, and Teaching a Course You Did Not Design. Click here to register.
    • A light dinner will be served.
  • Center for Service and Learning
    Faculty assistance in integrating service learning and other civic engagement activities into their coursework, assistance for faculty who are looking for one-time service activities for their students, and assistance for faculty to support teaching, service, and research with community partners.
  • Indiana University Directories
    IU People Search (includes IUPUI), IU Register, Purdue People Search
  • School of Liberal Arts Faculty/Staff Directory - Please take a moment in the next few weeks to update your biography in the Liberal Arts faculty staff directory. To update your entry:
    1. Visit
    2. Wait for the page to load.
    3. Select: "Update Your Bio" (located on the right side of the page as well as at the bottom of the department navigation at left).
    4. You will need to authenticate with your usual network ID and associated passphrase.
    5. Complete your changes. Save your changes periodically as the system will time out otherwise.
    6. Things to keep in mind:
      1. Please pay special attention to the new CV field which enables you to link your curriculum vita to your bio. To submit your CV in Word or PDF format use this form ( or email it to Adam Chesnes ( Note: A link to your CV will only appear in your bio if you have submitted a CV.
      2. Please make sure that your personal and emergency contact information is accurate. This is particularly important as we work to be in compliance with the campus' emergency policies. (Personal and emergency information is NOT publically viewable.)
      3. Remember that the directory is searchable for academic interests, so keep that in mind when filling in the academic interests field as well as the keywords field.
      4. There are a few pieces of information in your bio that require administrator access to update. Please contact Adam Chesnes for assistance.
    7. Save your changes.
    8. Remember that your bio will be unavailable following your update for at least 24-48 hours depending on whether you complete your changes over a weekend.
    9. If you are a department staff member in charge of the directory for your area, please take this opportunity to look across your department biographies, particularly those of your part-time faculty, and make adjustments for the new academic year. For help, once you are logged in to the system, click "Help" in the upper right corner.
    New photos may be emailed to Adam Chesnes,, as may be questions and issues. If you would like a new photograph, please contact Lauralee Stel, (We encourage all faculty and staff to update their photo at least every five years.)
  • Scheduling Liberal Arts Meeting Rooms
    Use this link to fill out a request for the type of room for which you are looking. Your request will be routed to the proper office and you should expect a reply within 2 business days. If your request is a more immediate need, please contact Chrystal Powers (

Academic Policies and Procedures

Class Information


  • IUPUI Textbook Requests
  • facultyOnline
    FacultyOnline gives college faculty access to textbook information, including lists of top-selling titles by course and discipline; textbook reviews; book-in-use data; new title information; discussion forums; and a course materials information exchange
  • Faculty Center
    Your source for comprehensive information about the college textbook universe

Course Scheduling

  • The Office of the Registrar provides a Schedule Review and Timeline document for each department from the last matching term (last Fall is used for the next Fall, for example). Departments review and revise their course offerings by starting with the Schedule Review Document, correcting the information as appropriate and adding new classes as necessary. Schedule documents are returned to the Academic Coordinator, Candice Smith.
  • Due dates can be found on the Dean's Academic Calendar.
  • Schedule proofs are submitted to the Associate Dean's office one week before they are due in the registrar's office. They will be turned in as a group from the Dean's office. In addition to the proofs each department should submit a list with:
    • the number of sections offered at each level; i.e. 12 sections at 100 level, 3 sections at 200 level, etc.
    • the number of sections to be taught by part-time faculty vs. number of section taught by full-time faculty
    • for the summer only, the costs; a spreadsheet will be provided for the reporting of this information

  • Schedule Proof Form

Enrollment Reports

Curriculum Development

Promotion and Tenure

Research Resources


  • Travel Management Services
    • Travel Guidelines, Planning a Trip, Online Reservations, and Trip Reimbursements
  • Onestart Tab for those with access to schedule travel.

Annual Report and Review

  • Faculty Annual Report
    • Login through Onestart is required to complete your Annual Report
    • Faculty Annual Reports are done each January by all full-time faculty; hard copies DO NOT need to be submitted to the Dean's office as they can be accessed online.
    • Current curriculum vitas are to be submitted electronically, in either WORD or PDF format when you submit your online Faculty Annual Report (you will attach it on the last tab)
  • Faculty Annual Review Form
    • Faculty Annual Review form [Word] [PDF]
    • Faculty Annual Reviews are done each March for all full-time faculty; signed, by both the faculty member and the department chair, hard copies need to be submitted to the office of the Associate Dean for Academic Affairs

Sabbatical and Leave of Absence

Updated August 2013